Person who is dedicated to performing administrative tasks in an office and assisting his boss
A Secretaryalso known in some parts of the world as administrative assistantis that one person who is in charge of carrying out elementary office activitieseither in a private company or in some state agency, in addition to being the close collaborator of the manager or executive who attends, that is, the secretary of the president of a company is in some way the manager of his time so that he does not have more to worry about than with regard to the decision-making of the company in order to get better clients, the rest is will be ordered by the secretary. For example and among others from his agenda, to answer his calls and everything he needs.
So, if you want to have an effective business management, it will be essential to have an efficient person who deploys this position, since most of the proceedings/activities of an organization will pass through it.
Principal functions
Its main functions or activities are linked to what is known as office work, administrativesuch as processing the entry and exit of correspondence, reception of documentation, answering telephone calls, attention to visits and suppliers, filing documents, making calculations, reporting to your superior everything inherent to your area, being up to date with the processing of files, management of the agenda, both the meetings and the contacts, and its maintenance in an organized and updated manner, management of all those tools of an office, such as the photocopier, the printer, the fax, the computer , among others, language skills, preferably English, but of course the more you handle, the better, since your conditions and aspirations may be much higher within the organization in which you work and have knowledge of protocol institutional and business.
private secretary. A relationship of close trust with the boss
Secretaries can work in various areas and contexts, while one of the most paradigmatic variants of the position is undoubtedly the so-called private secretary, which, as its name already anticipates, is one whose functions are to deal with all matters inherent to your boss, personal and also work. Generally, bosses and secretaries establish a very close and close relationship as a result of the number of secrets and weaknesses that the secretaries know. This is even why the figure of the secretary and her relationship with her boss has been the subject of countless representations in various fictional stories.
One of the most remembered is undoubtedly Executive Secretary, a film produced in Hollywood in 1988 and starring Harrison Ford, Melanie Griffith and Sigourney Weaver. Griffith’s character is Weaver’s secretary, a rather rude and mean executive. Griffith’s character demonstrates her ability in office and discovers that her boss is taking her idea to start a business. She finally unmasks her and ends up not only gaining ground in it but falling in love with the business millionaire played by Ford.
Preparation
Although it does not require long years of study like undergraduate courses, the Secretary is a profession that can also be studied and that of course brings together all those activities that will be required of the person who performs the position.
Generally, those who aspire to the position are given a brief test in those specific questions that are sought, for example that they handle this or that computer program or that they speak and write in perfect English.
A position where the female sex prevails
Although the position is mostly occupied by women, we must say that there are men who hold this position. Contrary to what happens with other positions or professions, secretary is a job position that has historically been reserved for the performance of women.
State agency that manages an area
On the other hand, the concept is used in many Spanish-speaking parts to designate that state agency that is in charge of managing some area, for example, education secretary, security secretary, among others.
The secretariat is led by a public official called the secretary, who will be the highest authority within the secretariat and who must respond to the policies outlined by the government that appointed him.
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